Stanley Mac LLC Privacy Notice
Introduction
Stanley Mac LLC respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) or when you otherwise provide personal data to us via other means (such as over the telephone) and tell you about your privacy rights and how the law protects you.
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Table of Contents
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Your Personal Data and How We Collect It
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Using This Site
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Contact Details
If you have any questions about this privacy notice or how we handle your personal information, please contact us at: : info@stanleymac.com
Your Personal Data and How We Collect It
We may collect, use, store and transfer different kinds of personal data about you as follows:
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Identity Data including your name, date of birth, gender, marital status, ID/passport numbers, nationality, photograph, video, qualifications and experience.
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Contact Data including postal address, email address and telephone numbers.
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Financial Data including bank account details.
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ransaction Data including payments from clients for placement services.
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Technical Data including internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices used to access this website.
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Profile Data including your interests, preferences, feedback and survey responses.
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Usage Data including information about how you use our website, products and services.
We collect personal data in the following ways:
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Directly from you when you provide it to us (e.g. where you contact us via the website, telephone, email, in person by completing application, registration or other forms).
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From third parties such as job boards, referees, previous employers.
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From publicly accessible sources such as social media sites.
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Technical Data is automatically collected when you use our website.
Using This Site
To access some areas of our site you need to register and provide certain information about yourself, such as your contact details. You will then be able to access details of vacancies which may be of interest to you and apply for them.
Registering as a Candidate for Work Finding Services
If you register with us as a candidate looking for work, we may collect some or all of the following personal information that you provide:
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Name, address and contact details (e.g. email, phone number, Skype ID)
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Date of birth
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Job preferences including role, geographical areas and salary
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Work eligibility status (e.g. passport and/or visa information)
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Resume/CV including details of skills, qualifications, experience and employment history
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Professional memberships
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Screening questions for role requirements
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Reference contact details
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Diversity monitoring information (e.g. gender, ethnicity, disability, sexual orientation)
We mainly collect personal data about candidates through the application and on-boarding process directly from candidates. We may also collect personal data from other sources including job boards, referrals, referees or previous employers. We may also collect some information from publicly available sources such as LinkedIn or other social media sites.
How We Use Your Personal Data
We will only use your personal data when the law allows us to. We may use your personal data in the following circumstances:
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Where we need to take steps to enter into a contract with you.
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Where we need to comply with a legal obligation.
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Where it is necessary for our legitimate interests (or those of a third party) and your interests and rights do not override those interests.
We need all the types of personal data listed under "Your Personal Data and How We Collect It" primarily to enable us to take steps at your request to enter into a contract with you and to enable us to comply with legal obligations. In some cases, we may also use your personal data where it is necessary to pursue our legitimate interests (or those of a third party), provided your interests and rights do not override those interests.
Our legitimate interests include: pursuing our commercial objectives and strategies, meeting regulatory obligations, preventing fraud, misuse of company IT systems, administering HR systems and processes, ensuring network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution.We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Applicants for Employed Roles
We will use your particularly sensitive personal information in the following ways:
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We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process.
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We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation or political beliefs, to ensure meaningful equal opportunity monitoring and reporting.
The Categories of Personal Data We May Collect
We may collect, store, and use the following categories of personal information about you:
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Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
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Date of birth.
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Gender.
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Marital status and dependants.
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Salary, annual leave, pension and benefits information.
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Start date.
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Location of employment or workplace.
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Copy of driving licence.
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Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process).
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Employment records (including job titles, work history, working hours, training records and professional memberships).
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Compensation history.
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Performance information.
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Disciplinary and grievance information.
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Photographs.
Special Categories of Personal Data
We may process special categories of personal data relating to candidates including:
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Information about your race, ethnicity, religious beliefs, sexual orientation and political opinions for the purposes of equal opportunities monitoring.
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Information about your health, including any medical condition, to ensure candidate suitability for a role and to provide appropriate adjustments during the recruitment process.
We do not need your consent to process special categories of your personal data when we are processing it for the purposes of entering into an employment contract with you and where processing is necessary for reasons of substantial public interest. In all other cases, we will obtain your explicit consent to processing your sensitive personal data.
Our Clients and Suppliers
We may collect, use and share aggregated data with prospective and actual clients or suppliers such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal information in law as this data does not directly or indirectly reveal your identity. For example, we may share information about general candidate skills and experience levels in a particular location to help a prospective client determine if we are able to introduce suitable candidates to them. However, if we combine or connect aggregated data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information which will be used in accordance with this privacy notice.
In some circumstances, we may otherwise share your personal data with clients with your prior consent.
Change of Purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Transferring your Personal Data Within the Stanley Mac LLC
We may transfer your personal data to other offices within the Stanley Mac LLC for recruitment purposes to enable the provision of recruitment services to you. Stanley Mac LLC entities will become joint controllers connected to this privacy notice and will use your personal information in the same way as described here.
Disclosing your Personal Data to Third Parties
We will not disclose your personal data to any third parties without your consent, unless it is for the following legitimate purposes:
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To potential employers for recruitment purposes. We will seek your consent before forwarding your personal data to any potential employer.
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To service providers acting on our behalf who provide technical support, recruitment services, etc. These third parties will be given access to your information only for the purposes of performing those services and may not use it for any other purpose. They must process your personal information in accordance with this privacy notice and as permitted by applicable law.
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Where we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
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To enforce or apply our website terms of use or other agreements.
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To protect our rights, property, or safety, or that of our customers, employees or others. This includes exchanging information for the purposes of fraud protection and credit risk reduction.
Other than the above, we will not share your information with third parties without your consent.
Keeping your Personal Data Secure
We have appropriate security measures in place to prevent personal data from being accidentally lost or misused. We limit access to your personal data to those who have a genuine business need to access it. Those processing your data will do so only in an authorised manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How Long We Retain Your Personal Data
We retain the minimum amount of personal information needed about candidates to fulfil our contractual obligations to clients. We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal information so that it can no longer be associated with you. We reserve the right to retain and use such anonymous data for any legitimate business purpose without further notice to you. Once you are no longer a candidate we will retain and securely destroy your personal information in accordance with our data retention policy.
Your Legal Rights
You have the following rights in certain circumstances under data protection laws:
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Request access to your personal data.
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Request correction of your personal data.
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Request erasure of your personal data.
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Object to processing of your personal data.
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Request restriction of processing your personal data.
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Request transfer of your personal data.
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Right to withdraw consent.
If you wish to exercise any of these rights, please contact us via the details provided in the "Contacting us" section.
You will not have to pay a fee to access your personal data. However, we may need to request specific information from you to help us confirm your identity and ensure your right to access the information. This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
The Legal Basis for Processing your Personal Data
Our lawful bases for processing your personal data for the purposes described in this privacy notice are as follows:
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Consent – where you have given clear consent for us to process your personal data for a specific purpose. You can withdraw your consent at any time.
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Contractual necessity – where processing is necessary for the performance of a contract with you or to take steps to enter into a contract at your request.
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Compliance with legal obligation – where processing your personal data is necessary for us to comply with our legal obligations.
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Legitimate Interest - where processing is necessary for the purposes of legitimate interests pursued by Stanley Mac LLC or a third party. We will rely on legitimate interest only where these are not overridden by your rights and interests.
Where the legal basis for processing your personal information is:
a) Consent; or
b) For the performance of a contract with you
You have the right to request that we:
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Provide you with further details on the legitimate interests pursued by us;
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Provide you with details of the relevant Stanley Mac LLC entity(ies) or third party recipients that are relying on the consent or legitimate interests;
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Restrict the processing of your personal information; and
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Provide you with a copy of any Personal Data undergoing processing.
Where processing of your Personal Information is based on obtaining your prior consent, you have the right to withdraw your consent at any time by contacting the Stanley Mac LLC entity that obtained such consent or by updating your preferences.
Marketing Messages
We may from time to time provide you with updates on industry developments, events, services, special offers, promotions and other information that may be of interest to you. We may send this to you directly or via third party service providers. You can unsubscribe from marketing messages at any time by following the unsubscribe instructions in the message or by contacting us directly – please see the “Contacting Us” section. After you unsubscribe we will not send you further promotional emails, but we may continue to contact you in connection with your queries or any existing relationship you have with us.
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Cookies
We use cookies and other tracking technologies to improve your browsing experience on our website, analyze site traffic, and understand user needs. This helps us to provide you with a good experience when you browse our website and allows us to improve our site and services.
By continuing to browse or use our website, you are agreeing to our use of cookies and similar technologies.
Cookie List
The specific cookies we use on this website include:
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Session cookies - these allow our website to link your actions during a particular browser session. These expire each time you close your browser and do not remain on your device afterwards.
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Persistent cookies - these remain on your device in between browser sessions. These allow us to remember your preferences on our site. Persistent cookies expire after a set period of time defined in the cookie.
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Analytics cookies - we use Google Analytics cookies to help us understand user interaction with our website and improve the user experience. These cookies expire after 2 years.
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Functional cookies - these cookies enable services you have specifically asked for. For example, enabling you to stay logged into your account while browsing. Functional cookies expire after 2 years.
Links to Other Websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy notice. You should exercise caution and look at the privacy notice applicable to the website in question.
Customer Feedback and Complaints
We welcome any questions, comments and requests regarding this privacy policy. Please send us your feedback via the contact details provided in the Contacting Us section. In addition, you have the right to make a complaint at any time to your local supervisory authority for data protection issues. However, we would appreciate the chance to deal with your concerns in the first instance so please feel free to contact us in the first instance.
Revisions to the Privacy Notice
We reserve the right to revise or supplement this Privacy Notice from time to time at our sole discretion. If we make a material change to the way in which your Personal Data is processed, we will notify you by revising the “Last Updated” date at the top of this Privacy Notice and/or bringing the revised Privacy Notice to your attention. Where legally required, we will obtain your prior consent to any material changes we make. Any changes will take effect as soon as they are posted online and by continuing to provide Personal Data to us after a change, you will be deemed to have consented to any such changed processing.
Contacting Us
If you have any questions, comments or requests regarding this privacy notice please address them to:
- Email: info@stanleymac.com
This Privacy Notice was last updated on 11 January 2024.